ROC Annual Filing (Pvt Ltd)
AOC-4, MGT-7 & director KYC — sorted
Complete annual MCA compliance for private limited companies: financial statement filing (AOC-4), annual return (MGT-7/7A), DIR-3 KYC and board-meeting documentation.
What's included
- AOC-4 & MGT-7/7A preparation & filing
- DIR-3 KYC for all directors
- AGM & board minutes drafting
- Compliance calendar for the year
Understanding ROC Annual Filing (Pvt Ltd)
Every private limited company registered in India must file annual returns with the Registrar of Companies (ROC), whether it did business or not. The two core filings are AOC-4 (financial statements), due within 30 days of your Annual General Meeting, and MGT-7 or MGT-7A (annual return), due within 60 days of the AGM. Since the AGM itself must be held by 30 September, most companies face an October–November filing window every year.
With FY 2025-26 having just closed, this is exactly the season to get your accounts finalised, your AGM held on time, and your ROC forms filed before the late-fee meter starts. MCA charges an additional fee of ₹100 per day per form with no upper cap, so a filing that slips by three months on both forms can cost more than ₹18,000 in late fees alone — far more than the filing itself.
Our ROC annual filing package covers preparation and filing of AOC-4 and MGT-7/7A, plus DIR-3 KYC for each director (due 30 September, with a ₹5,000 fee if missed). We work from your finalised financials, prepare the board and AGM paperwork, and file everything on the MCA V3 portal with digital signatures, typically within 5-7 working days of receiving your documents.
Who needs this?
Every active private limited company
ROC annual filing is mandatory for all companies on the register, regardless of turnover, profit, or activity. Even a company with zero revenue must file AOC-4 and MGT-7A every year.
Companies with no operations
Dormant-in-practice companies still owe annual filings until they are formally struck off or granted dormant status. Skipping filings only builds up ₹100/day fees and director disqualification risk.
One person companies (OPCs)
OPCs file AOC-4 within 180 days of the financial year end and MGT-7A. The forms differ slightly but the obligation and penalties are the same.
Startups that incorporated recently
If your company was incorporated on or before 31 December 2025, FY 2025-26 is a filing year for you. First-time filers often underestimate the AGM and board-meeting paperwork that must precede the forms.
Directors needing DIR-3 KYC
Every person holding a DIN as on 31 March must complete DIR-3 KYC by 30 September, even if the company itself is dormant. Missing it deactivates the DIN and costs ₹5,000 to restore.
When this is NOT the right fit
| Your situation | What applies instead |
|---|---|
| ✕Your business is an LLP, not a company | LLPs file Form 11 and Form 8 with the ROC, not AOC-4/MGT-7. See our LLP Annual Compliance service instead. |
| ✕The company is already struck off | A struck-off company cannot file annual returns. If you want to revive it, that requires an NCLT restoration application, which is a different engagement. |
| ✕You are a sole proprietor or partnership firm | Proprietorships and traditional partnership firms are not registered with the ROC and have no MCA annual filing obligation. |
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Documents you'll need — and why
Audited financial statements (FY 2025-26)
AOC-4 attaches the balance sheet, profit and loss statement, and notes as adopted at the AGM. Statutory audit is mandatory for companies regardless of turnover.
Auditor's report and board's report
Both are mandatory attachments to AOC-4. We can prepare the board's report from a standard template tailored to your company's facts.
Shareholding pattern and list of members
MGT-7/7A reports shareholding as on the financial year end, including any transfers during the year, so the register of members must be current.
Details of board meetings and AGM
MGT-7 requires dates and attendance for every board meeting and the AGM. If your minutes are incomplete, we help reconstruct a compliant record before filing.
Digital signature (DSC) of a director
Both forms must be signed digitally by a director, and AOC-4 also needs certification. If a DSC has expired, renewal takes a day or two and should be done first.
Director PAN, mobile and email for DIR-3 KYC
DIR-3 KYC verifies each director's identity with an OTP to their personal mobile and email, so we need current contact details for every DIN holder.
Previous year's filed forms (if any)
Prior AOC-4 and MGT-7 filings let us carry figures forward consistently and spot discrepancies that could trigger an MCA query.
How it works, step by step
- 1
Document collection and review
Day 1-2You share financials, statutory registers, and director details through our secure portal. We review for gaps — unsigned financials, missing meeting records, expired DSCs — and flag anything that needs fixing.
- 2
AGM paperwork and form preparation
Day 2-4We prepare the board's report, AGM notice and minutes templates if needed, then draft AOC-4 and MGT-7/7A with all attachments and share them for your confirmation.
- 3
DIR-3 KYC for all directors
Day 3-4Each director completes OTP verification and we file DIR-3 KYC or the web-based KYC, keeping every DIN active before the 30 September deadline.
- 4
Filing on the MCA portal
Day 5-6Forms are digitally signed, certified where required, and uploaded on MCA V3 with fee payment. We handle any resubmission remarks raised by the ROC.
- 5
Acknowledgements and compliance calendar
Day 7You receive SRN receipts and approved challans for every form, plus a compliance calendar for the coming year so nothing sneaks up on you.
Due dates to know
AGM for FY 2025-26
30 September 2026
First AGM of a new company can be held within 9 months of the first financial year end.
AOC-4 (financial statements)
Within 30 days of the AGM
Typically 29 October 2026 if the AGM is held on 30 September.
MGT-7 / MGT-7A (annual return)
Within 60 days of the AGM
Typically 28-29 November 2026 for a 30 September AGM.
DIR-3 KYC (every DIN holder)
30 September 2026
Applies to everyone holding a DIN as on 31 March 2026.
What non-compliance costs
Late filing of AOC-4
Additional fee of ₹100 per day of delay, with no maximum cap. A six-month delay costs over ₹18,000 on this form alone.
Late filing of MGT-7/7A
₹100 per day of delay, uncapped, charged separately from AOC-4 late fees.
DIR-3 KYC missed
DIN is deactivated and can only be reactivated on payment of ₹5,000 per director. A deactivated DIN blocks all other MCA filings that director must sign.
Non-filing for two consecutive years
Directors risk disqualification under Section 164(2) for five years, and the ROC may initiate strike-off of the company.
Company and officers in default
Beyond late fees, adjudication penalties can be levied on the company and every officer in default under the Companies Act, 2013.
Why doing this right pays off
No late-fee bleeding
We track your AGM date and file well inside the 30 and 60 day windows, so the ₹100/day meter never starts running.
Directors stay clean
Timely filings and DIR-3 KYC protect directors from DIN deactivation and Section 164 disqualification, which would affect every company they serve on.
Bank and investor ready
An up-to-date MCA master data record is one of the first things lenders and investors check during due diligence. Clean filings speed up funding and loans.
Full paperwork, not just forms
We prepare the board's report, AGM notice, and minutes templates too, so your statutory records actually support what the forms declare.
One package, everything covered
AOC-4, MGT-7/7A and DIR-3 KYC for all directors in one fixed fee of ₹5,999, with resubmission handling included.
Common DIY mistakes we see
- Assuming a zero-revenue company does not need to file — annual filing is mandatory even with no transactions, and the late fee accrues identically.
- Holding the AGM after 30 September without an extension, which makes the meeting itself non-compliant before the forms are even filed.
- Filing AOC-4 with financials that were never actually adopted at an AGM, creating a mismatch the ROC can question later.
- Forgetting DIR-3 KYC because it is a director-level filing, not a company-level one — many directors discover a deactivated DIN only when they try to sign the annual forms.
- Leaving DSC renewals to the last week of the deadline, when certifying authorities and the MCA portal are both at their slowest.
Frequently asked questions
Yes. AOC-4 and MGT-7A are mandatory for every company on the register, including those with nil revenue. You would file nil financials after a short audit. If you never intend to operate again, consider strike-off instead of paying filing costs every year.
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AGM & DIR-3 KYC deadline — FY 2025-26
30 September 2026 — book now and beat the last-minute rush.