Monthly Bookkeeping
Your books, always audit-ready
Dedicated accountant maintains your books on Tally or Zoho Books — entries, reconciliations and monthly MIS you can act on.
What's included
- Daily entry management
- Bank & ledger reconciliation
- Payables/receivables tracking
- Monthly MIS reports
Understanding Monthly Bookkeeping
If your books are updated once a year in a panic before the audit, you are running your business blind for eleven months. Monthly bookkeeping means every sale, purchase, expense and bank entry is recorded, reconciled and reviewed within days of it happening. Your books stay audit-ready all year, your GST and TDS workings flow straight from the ledgers, and you always know exactly how much money the business made last month — not a rough guess, an actual number.
For companies, this is not optional. Section 128 of the Companies Act, 2013 requires every company to keep books of account on an accrual basis, following the double-entry system, at its registered office — and to preserve them for at least eight years. Directors are personally responsible for compliance. Even for proprietorships and LLPs, clean books are what make loan applications, tax scrutiny replies and investor due diligence painless instead of terrifying.
We work on the platform you prefer — Tally Prime or Zoho Books are our defaults, and we can work inside your existing setup or migrate you to one. Every month you receive reconciled ledgers plus a short MIS pack: profit and loss, receivables and payables ageing, and cash position. At ₹2,499 per month, it typically costs less than the interest on one delayed customer payment you failed to chase because nobody was watching the debtors list.
Who needs this?
Private limited companies
Section 128 makes proper double-entry, accrual-basis books mandatory. Statutory audit, AOC-4 and MGT-7 filings all depend on books being complete and reconciled through the year.
GST-registered businesses
Your GSTR-1 and GSTR-3B must tie back to your ledgers. Monthly bookkeeping keeps sales, purchases and input tax credit reconciled so annual GSTR-9 is a formality, not a forensic exercise.
Startups planning to raise funds
Investors ask for MIS, ledgers and bank reconciliations during due diligence. Books rebuilt retrospectively are an instant red flag; books maintained monthly close the round faster.
Founders doing their own data entry
If you spend weekends in Tally instead of with customers, outsourcing bookkeeping at ₹2,499 per month is almost certainly cheaper than your own time.
Businesses applying for loans or overdrafts
Banks want financial statements, debtor lists and bank reconciliations. Well-kept books mean you can produce these in a day instead of scrambling for a month.
Firms whose accountant just left
If your in-house accountant has quit and left a backlog, we can clean up past months and take over ongoing bookkeeping without a hiring cycle.
Documents you'll need — and why
Bank statements for all business accounts
Every book entry is reconciled against the bank each month. Statements are the backbone of accurate books — we need them in PDF or Excel, or read-only online access.
Sales invoices or access to your billing system
Sales must be recorded invoice-by-invoice for GST and revenue recognition. If you bill from Zoho, Tally or an e-commerce panel, we pull data directly.
Purchase bills and expense receipts
These support input tax credit claims and expense deductions. Missing bills mean lost GST credit and disallowed expenses in scrutiny — we chase these monthly so nothing lapses.
GST login credentials
We reconcile your purchase register with GSTR-2B every month so you only claim input credit that your vendors have actually reported.
Loan statements and EMI schedules
Interest and principal must be split correctly in the books; getting this wrong misstates both profit and liabilities.
Previous year's financial statements and trial balance
Opening balances must match last year's audited or filed figures, otherwise this year's books will never tally.
Payroll summary or salary register
Salaries, TDS, PF and ESI need monthly provisioning entries so employee costs appear in the right month, not whenever they are paid.
How it works, step by step
- 1
Onboarding and books review
Days 1-3We review your current books, chart of accounts and pending backlog, agree on Tally Prime or Zoho Books, and set up document-sharing (email, Drive or WhatsApp — whatever you already use).
- 2
Backlog clean-up if needed
1-3 weeks, one-timeIf books are behind, we bring them current first — entries, reconciliations and corrections — quoted separately based on volume before we start.
- 3
Monthly data collection and entry
By the 10th of each monthAround the first week of each month you share the previous month's statements and bills; we record all transactions and classify them correctly.
- 4
Reconciliation and review
By the 15th of each monthWe reconcile every bank account, match purchases against GSTR-2B, review debtors and creditors, and flag anything unusual to you.
- 5
MIS delivery
By the 15th-18th of each monthYou receive a concise MIS pack — P&L, receivables and payables ageing, cash summary — plus a short note on what changed and what needs your attention.
What non-compliance costs
Company fails to maintain proper books under Section 128
The managing director, CFO and directors in charge can be fined ₹50,000 to ₹5,00,000. Poor books also invite qualified audit reports.
Books cannot support GST input tax credit claimed
Credit is reversed with 18% interest, and penalties can apply. Unreconciled purchase registers are the most common cause of GST notices.
No books produced during income tax scrutiny
The assessing officer can complete a best-judgment assessment under Section 144, estimating your income — almost always higher than reality.
Why doing this right pays off
Always audit-ready
Year-end audit becomes a review of already-reconciled books instead of a three-month reconstruction project. Audit fees and audit stress both drop.
Real numbers every month
A monthly MIS pack tells you actual profit, who owes you money and for how long, and how much cash runway you have — decisions stop being guesswork.
GST and TDS flow from the books
Returns are prepared from reconciled ledgers, so the figures on your GST portal, TDS returns and books all match — the single biggest defence against notices.
Cheaper than hiring
A junior accountant costs ₹20,000-₹30,000 per month plus supervision. At ₹2,499 per month you get a trained team with a reviewer, and no attrition risk.
Faster loans and fundraising
When a bank or investor asks for financials, ageing reports or reconciliations, you send them the same day. Speed here directly affects outcomes.
Common DIY mistakes we see
- Recording transactions only when the bank statement arrives, so cash-basis books miss unpaid invoices and bills — companies must follow accrual accounting under Section 128.
- Never reconciling the bank, so duplicate entries and missed charges quietly distort profit for months.
- Claiming GST input credit from the purchase file without checking GSTR-2B, then facing credit reversals with interest.
- Dumping everything into 'Miscellaneous Expenses', which draws attention in audits and hides where money actually goes.
- Leaving books to the year-end, by which time invoices are lost, vendors are unreachable and nobody remembers what that ₹48,000 UPI payment was for.
Frequently asked questions
Yes. We first quote a one-time clean-up based on transaction volume, bring the backlog current in one to three weeks, and then move you onto the regular ₹2,499 monthly cycle. Most catch-ups also recover missed GST input credit, which often pays for the clean-up itself.
Not sure if this is the right service?
Message us on WhatsApp — a real expert replies, usually within minutes.
All-inclusive professional fee. Government fees (if any) extra at actuals.
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Q1 TDS return (24Q/26Q) due
31 July 2026 — book now and beat the last-minute rush.